Weekly payment runsDPO policy engine13-week cash forecast

Purchasing · Accounts payable · Treasury

Procurement and payables, controlled from request to payment

We set up and run your procure-to-pay process: purchase requests and approvals, POs, vendor management, accounts payable and a weekly payment run that decides what to pay and what to hold before cash leaves the bank.

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Free 30-minute consultation. No commitment required.

What you get

Purchase requests with approval workflows
PO matching and holds for missing POs
Vendor onboarding and do-not-pay controls
A weekly payment run with approvals and an audit trail
Cash position and a 13-week forecast

What we solve

Procurement, cleaned up and investor-ready

The problem

Spend committed before anyone approves it
Bills arrive with no PO or budget owner
Payment runs decided in spreadsheets and email
Vendors paid early while cash is tight
No audit trail of who approved what

Our solution

Request-to-PO workflows with approval limits
PO holds and matching on vendor bills
A policy-driven weekly payment run
DPO targets by spend category, with exceptions flagged
Every approve and reject decision exported for audit

What we deliver

Deliverables you can count on

Purchasing & approvals

Purchase requests, approval limits and POs in tools like Zip, Coupa or your ERP.

Vendor management

Vendor onboarding, tax form and banking verification, and do-not-pay rules.

Accounts payable

Bill capture, coding, PO matching and approvals in Bill.com, Ramp, Brex or your ERP.

Weekly payment runs

What to pay, what to hold and the effect on payables aging and liquidity, approved by vendor.

Cash & treasury

Bank balances, line of credit, covenant headroom and a 13-week cash forecast.

Spend controls

CapEx tracking, PO holds, auto-debit monitoring and a full approval history.

Weekly AP payment run with review queue and payables aging — **Weekly payment run:** what to pay, what to hold, and the effect on aging

DPO policy by spend category — **DPO policy:** payment-terms targets by category decide what enters each run

Screens from our AI Finance Suite. Client details are redacted and figures changed.

Built into the workflow

Where AI does the work

AI ranks work, flags exceptions and answers questions, always tied back to the underlying figures. People stay in control of every decision.

AI in procurement

DPO policy engine: payment-terms targets by category and vendor exceptions decide what enters each run
Exception flags: balances past DPO target, missing POs and do-not-pay holds are highlighted
Audit-ready export: every run exports a full trail of approve and reject decisions

Replaces: payment-run spreadsheets, AP aging exports, email approvals and a separate treasury model.

Explore the AI Finance Suite

How it works

Our procurement framework in 3 steps

Map spend & vendors

We review your vendors, approval paths, AP backlog and payment timing, and baseline DPO and cash.

Weeks 1–3

Set controls

Approval limits, PO rules, payment terms by category and do-not-pay lists, configured in your tools.

Weeks 2–5

Run every week

We run AP and the weekly payment run, and report cash, DPO and covenant headroom every week.

Ongoing

Get the answers

Procurement FAQs

Still deciding? A 30-minute consult is the fastest way to know whether we are a fit.

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Which procurement and AP tools do you work with?

Zip, Coupa, Bill.com, Ramp, Brex, Airbase, Expensify and SAP Concur, alongside NetSuite, Sage Intacct and QuickBooks.

Can you implement a procurement tool for us?

Yes. Our founder implemented Zip procurement with custom workflows at Neuralink and Coupa at Zuora.

Who approves payments?

You do. We prepare the run and flag exceptions; your approvers release payments, with every decision logged.

Will this help with cash runway?

Yes. Paying to policy rather than on receipt, combined with a 13-week forecast, gives you control over when cash goes out.

Related services

CPA-led · AI-enabled · Investor-ready

Talk to us about procurement

Book a free 30-minute consult. We will map your close, cash and reporting workflows, show you the AI Finance Suite live, and outline what would change in your first 90 days.